Delete a Workspace

If you’re looking to remove or close a workspace you no longer need, the Workspace owner can delete it. Deleting a workspace is permanent and cannot be undone.

Who can delete a workspace

Only the Workspace owner can delete a workspace they own.

To learn more about the Workspace owner role and what permissions they have, see What is a Workspace Owner.

How to delete a workspace

1. In the navigation tabs (on the left on web, on the bottom on mobile), go to Workspaces > [workspace name].
2. Select the three dots (⋮) next to the workspace you want to delete.
3. Choose Delete workspace.
4. Confirm that you want to delete the Workspace.

What happens after you delete a workspace

After you confirm the deletion:

• The Workspace is permanently deleted and can’t be recovered.
• Workspace rooms are archived. Historical chats remain available to view, but no new messages can be sent.
• Submitted expenses and reports remain available to workspace admins, auditors, and the original submitter.
• Unsubmitted expenses and reports remain available to the submitter and can be assigned to another workspace.
• Outstanding expenses and reports can be assigned to another workspace by the submitter.
• Reports on the deleted workspace can no longer change state. Submit, Approve, Pay, Unapprove, Cancel payment, Retract, and Reopen no longer appear in the report header, the More menu, or the report preview.

To keep working on a report from a deleted workspace, move it to an active workspace first. Open the report, select More, choose Change workspace, and pick the workspace you want. The report’s actions become available again on the new workspace.

FAQ

Why can’t I delete my Workspace?

You must be the workspace owner to delete a Workspace. If your Workspace is on an Annual subscription, you can’t delete it until the end of the current subscription term.

To learn more about the Annual subscription commitment, see When You Can Change Your Subscription.

What happens to my expenses after I delete a Workspace?

Submitted expenses and reports remain available to workspace admins, auditors, and the original submitter. Unsubmitted expenses and reports remain available to the submitter and can be reassigned to another Workspace.

Can I still approve or pay a report after I delete a Workspace?

No. Deleting a Workspace archives it, and reports on an archived Workspace can no longer change state. To approve or pay the report, move it to an active workspace first using More > Change workspace.